Sharing WBS & Financial Structures

In this post, I will try to explain about the different types of Sharing Structures.

Partial Shared Structure: This scenario allows users to share the top level of the WBS with the financial structure while allowing Project managers to build out additional granularity for their workplan activities below the levels of the shared activities. This scenario typically works very well when the top level of the WBS can be easily shared by scheduled work and financial needs.

Non-Shared, Mapped Structure: This model applies when you have a scenario wherein the workplan is structured very differently from how the financials of the project are managed, but it is possible to map workplan activities (at any level of the Workplan WBS) to activities in the financial WBS. This model enables the project manager (PM) and the financial analyst to have independent control over their areas of responsibility but still maintains the association between them. This allows for improved interactivity between the two in terms of generating budgets and forecasts based on workplans and also pulling workplan progress – percent complete – into the financial structure in order to process revenue and billing based on physical percent complete.

Fully Shared Structure: This scenario allows users to share the complete WBS with the financial structure.

Non-Shared Structure: Here, there will no sharing and no mapping between Workplan & Financial structure. Both, Workplan & Financial, will have there independent structure.